Dance House Glasgow Vacancies

programme assistant

Reports to: General Manager

Background Dance House Glasgow:
Igniting, inspiring and nourishing the dancer in everyone; Dance House Glasgow offer a wide range of dance classes and courses for adults and an exciting and diverse community programme as well as supporting and developing the independent professional dance sector.   
Central to the organisation’s vision is providing access and enjoyment to dance by offering high quality dance experiences to people of all ages and abilities for whom there may be barriers to participating in dance, perceived or otherwise.   
Dance House Glasgow also play a crucial role in supporting and strengthening the professional dance sector in Scotland through professional development and providing a safe place for courageous artistic experimentation and development, including cross artform working.  This is achieved through a series of initiatives including residencies, creative labs and dancer development intensive training.

Job Purpose: 
The Programme Assistant will be responsible for working with the team to achieve organisational aims by supporting the administration of all aspects of the programme, providing high quality customer service and ensuring a smooth-running office environment. 

Main Responsibilities: 
Liaison with class venues, artists, volunteers and participants to ensure the smooth running of the organisation.  
Supporting the Dance House Glasgow team to administrate the community and professional programme.
Provide reception duties and support to visitors; handling any enquiries in person or by telephone and ensuring a high standard of service at all times. 
Preparation of registration documents and recording of class bookings using online booking system.  
Overseeing programme at class venues and special events such as the Merchant City Festival, Winter Fest or Creative Lab performances.
General administration duties including financial co-ordination, petty cash monitoring, database updates, minute taking, stationery orders and room bookings.
Co-ordination of volunteer recruitment and rota systems.  
Assisting team members with marketing and audience development including creating content for social media, updating the web-site and creating newsletters for distribution.
Any other reasonable duties requested by the Artistic Director and General Manager.

Person Specification
Relevant administration and customer service experience. 
Excellent written and verbal communication skills.
Good IT skills: Microsoft Office (Word, Excel) 
Ability to balance and prioritise a varied workload. 
Ability to work independently and as part of a small team.
Committed to quality and attention to detail.
Confidence communicating with both the general public and industry professionals.
A knowledge of and interest in dance.

Experience of working within an arts environment. 
Experience of web-site maintenance, newsletter creation packages such as Constant Contact or Mail Chimp and using social networking. 

Place of Work: 
The Briggait, 141 Bridgegate, Glasgow G1 5HZ, plus dance studios in Glasgow City Venues

General Terms and Conditions
Working Hours

4 days per week.  Normal office hours are 10am-6pm, however due to the nature of the role, some evening and weekend working will be required. 
Salary: £13,000 per annum pro rata
Annual Leave Entitlement: 22.4 days

Application Process: Please email your CV with a covering letter explaining how you meet the requirements of the role to info@dancehouse.org with Programme Assistant Application in the subject header. 
Closing Date: 5pm on Friday 16th June
Interview Date: Tues 27th June



Igniting, inspiring and nourishing the dancer in everyone, Dance House Glasgow supports the professional dance sector at national level by providing dancer development intensives, classes, workshops and creative labs, as well as offering an exciting and diverse community programme for people of all ages and abilities. A vital part of the dance infrastructure in Scotland, Dance House Glasgow is a key partner in the realisation of the phase 2 development of The Briggait, where the organisation currently has its office base. The Briggait Creation Centre will give Glasgow its first dedicated public base for dance and physical performance and provide a home for our extensive programmes.

As part of our ongoing development, we are seeking new members to augment our existing Board of Trustees and would particularly welcome applications from those who already have experience of serving on a board within the charity sector with specialist skills in HR, Legal, Finance, and Cultural Leadership.

The Board of Trustees meets 4 to 5 times a year and there is an expectation that Board members will occasionally attend events and activities as well as to advocate for the organisation when appropriate.

Please note that this is a non-remunerated post.

If you would like further information about Dance House Glasgow please go to www.dancehouse.org

To apply, please send your CV and a covering letter explaining why you would like to be involved and what skills and experience you have to offer, for attention of Ailsa-Mary Gold, Artistic Director/Chief Executive: ailsa-mary@dancehouse.org.

We welcome and encourage applications from people from all backgrounds. We particularly welcome applications from Disabled and Black, Asian and Minority Ethnic (BAME) candidates.